Hawthorn (Boroondara) 2023

Registration

Relay For Life offers pricing for adults, youth and families with discounts for early registrations.

Children under 6 can enter for free.

Online registrations will remain open until the conclusion of the Relay.

Ceremonies

Opening Ceremony: 11:00am

Candlelight Ceremony: 7:30pm 

Closing Ceremony: 8:30pm

Information Session

Come find out more about the Hawthorn 2023 Relay

Online Team Meeting 7pm Wednesday 29 March. A meeting link will be sent to Team Captains closer to the date. For more information please contact 1300 65 65 85.

Awards

Awards available at the event include:

• Top Fundraising Team
• Spirit of Relay

Find us on Social!

Connect with us to keep up-to-date with all things Relay:

• Facebook

What happens on the day?

Get excited because the Relay has arrived! Head on down early to check-in and pick up an event program, site map and shirts or merchandise at the registration desk upon arrival.

Here's what to expect at Relay. 

• Opening Ceremony
• Survivors and Carers walk
• Candlelight Ceremony
• Closing ceremony
• Entertainment, kids activities and live music 
• Keep those team members walking!

We encourage teams to have at least one person on the track at all times to get the most out of your Relay experience.

What to bring to Relay

Be sure to come to Relay prepared! Check the forecast the night before and be prepared for inclement weather. Remember, Relay runs into the night and can be cold.Here’s a list of things that teams should be sure to have handy on the day:

• Tent(s),marquees for your site
• Hat, sunglasses, sunscreen and lip balm
• Your Relay For Life shirt
• Comfortable walking/running shoes
• Warm clothing (pants, jackets, beanies, gloves, etc.)
• Torch and spare batteries
• Wet weather gear (raincoat, poncho, umbrella, etc.)
• A change of clothes
• Esky, cutlery, cups, water bottle, food and drink.
• Folding chairs and tables
• Plastic sheeting or rubber-backed rug 
• Team site decorations and team banners
• Team costumes
• Team baton
• Money and loose change
• Camera to capture those special moments
• Your team!

What not to bring

• Pets (guide dogs and service dogs are welcome)
• Bikes, scooters or roller blades/skates
• Glass
• Fundraising money (please bank any money prior to the event or the next business day after Relay)
• Remember, Relay For Life is a smoke-free event.

COVID-19 Requirements 

In line with the Victorian Government’s Covid-19 requirements, all participants (12 years and over) must be fully vaccinated or hold a medical exemption in order to participate in the physical event. Please ensure you have your proof of vaccination status or exemption saved to your phone when you check in to the event. 

The health and safety of our participants, spectators, volunteers, and team members remains our main priority, and as such we will continue to closely monitor the COVID-19 (coronavirus) situation with stakeholders, local, state, federal authorities and DHHS. 

Social distancing – we will have methods and procedures to ensure we all keep a safe distance (of 1.5m) including maximum participation numbers. 

Hygiene procedures – we welcome you to have your own face coverings and hand sanitiser on the day but there will be lots of hand sanitiser provided by Cancer Council Victoria available on the day. 

COVID-19 app – we encourage all participants to download and use the Australian Governments COVID-19 app on their device. 

Covid Safety Marshal - A COVID 19 Safety Marshal will be appointed to monitor these measures and address any new COVID Safety challenges that may occur during the event. 

We will remain as transparent as possible to communicate any changes with Covid 19 restrictions via email, website and social channels. 

These measures include pre-event health screening of participants, additional contact tracing capabilities for participants and spectators, overflow areas to allow participants to socially distance, additional cleaning and sanitising of high touch point areas and hand sanitisation stations throughout the event sites. 

In addition, there will be regular communication across email, website, and social channels, in the lead up to the event, event communication through signage, PA system announcements and support from event staff & volunteers. 

This COVID-Safe Plan will ensure our staff and participants stay safe during the event. 

Consumer Touch Points 

Reduced customer touchpoints to minimise physical interaction between participants and event staff. 

Public Areas 

Additional cleaning and sanitisation of customer touch-points throughout the event area, including check-in areas, toilets, payment collection points, and at aid stations and First Aid Station. 

Hand Sanitiser 

Hand sanitiser will be available for use throughout the event, including around high traffic areas in and around toilets. These will be refreshed by staff throughout the event. 

Capacity Monitoring 

Participants and spectators throughout the event site will be monitored to ensure the number of people within the event space are kept to acceptable levels at all times. 

Lanes & Markers 

Lanes will be provided at areas where participants tend to congregate. Where lines are formed, distancing markers will be used to ensure safe distancing. Please pay attention to all signage and marking. 

Temperature Checks 

Contactless temperature checks may be conducted for everyone entering the event space in accordance with local government. A person with a body temperature reading of 38 degrees Celsius or higher will not be permitted to enter the event site. 

COVID-19 Declaration & QR Code Check In 

Each participant shall be required to complete a declaration when checking in at the event that they are not currently infected by COVID-19 and have not had, or knowingly been in contact with, someone experiencing any of the following COVID-19 symptoms in the past 14 days: 

• Cough 
• Shortness of breath or difficulty breathing 
• Fever 
• Chills 
• Muscle pain 
• Sore throat 

Declaration will be made with a QR code which will need to be completed on arrival before going through registration on a smartphone. 

Your Relay for Life Committee asks that you: 

• Do not attend a Relay For Life event if you are feeling unwell. If you are feeling unwell or have Cold or Flu-like Symptoms, have attended a DHHS Exposure Site or are a close contact of someone who has been unwell and/or is currently being tested for Coronavirus. Follow the health advice regarding testing and isolating https://www.coronavirus.vic.gov.au/exposure-sites   
• Use hand sanitiser prior to entering the event. 
• Practice social distancing (of 1.5m) at all times while at the event and try to avoid interactions in close spaces. 
• If you need to cough, please do so using your arm and if you are feeling unwell at any point during the event, please notify one of our covid safety officers. 
• We encourage you to carry a mask for whenever social distancing isn't possible. 

• Do not share personal belongings (water bottle or Towel). 
• All participants and volunteers are encouraged to download the COVID Safe app. 
• Bring proof of your COVID-19 vaccination certificate or medical exemption 
• Attending the event? Make sure you are a registered participant and complete the QR code check-in. 

Thanks for your interest in Relay For Life! Here’s an overview of what will be happening on the day.

Saturday 1 April

Thanks to our fantastic sponsors:

Relay For Life is a community event and it would not be possible without the support we receive from our community.  In particular, there are local businesses that provide us with monetary and in-kind support.

If you would like your business to become a sponsor of Relay For Life contact the Community Giving Coordinator, Kelly Fuery:  1300 65 65 85 or hawthornrfl@cancervic.org.au