Terms and Conditions

Terms of Participation

Please select the state or territory of your event above to view the Terms and Conditions of participation.

ACT 2022 RFL Terms of Participation

Participation Terms and Conditions

All participants in Relay For Life must accept these terms and conditions (“Terms and Conditions”) prior to their participation in Relay For Life. If you are under the age of 18, you must ensure that these Terms and Conditions are accepted by your parent or guardian on your behalf. By participating in the event you are also accepting the Fundraising Guidelines that apply in the State or Territory in which you are conducting your fundraising event; the Privacy Collection Statement; and any other documents provided to you in your welcome pack, and you agree to comply with them. Where relevant these Terms and Conditions will also apply to spectators and visitors at Relay For Life events and to donors and supporters of participants.

Definitions and Interpretation

“Relay For Life” includes not only the Relay For Life event, but all other activities relating to Relay For Life, whether occurring before, during or after the Relay For Life event, and whether organised by Cancer Council or any other person.

“Cancer Council”, “we”, “us” or “our” means the Cancer Council in the State or Territory in which you are participating in Relay For Life. Full details of Cancer Council Australia’s State and Territory members are available here: https://www.cancer.org.au/about-us/about-cancer-council.

“You” means all adult participants, all Youth Participants and any parent or guardian accepting these Terms and Conditions on behalf of a Youth Participant.

“Youth Participants” means participants under the age of 18.

If any of part of these Terms and Conditions is unenforceable, illegal or void, then you agree that that part must be read down the minimum necessary to allow it to be enforceable whilst preserving as close as is possible the purpose of that part. If that part cannot be read down, it is severed, and the rest of these Terms and Conditions remain in force.

Risk Notice and Voluntary Assumption of Risk

You understand and agree that you participate in Relay For Life at your own risk.

Relay For Life is an event that involves the inherent risks of harm associated with physical exertion. Some of those risks include injury due to slippery or uneven surfaces, obstacles, trip hazards, overcrowding, collision with objects or people and the effects of heat, cold, dehydration and exhaustion. In rainy, windy or other inclement weather conditions, tents, marquees or other structures may collapse or become unsecured from the ground, potentially resulting in injury. Further risks may be associated with parts of Relay For Life that may occur at night.

The above is not an exhaustive list of all risks inherent in your participation in Relay For Life.  There may be risks that are not known or reasonably foreseeable at this time.

Cancer Council recommends that you consult a doctor before participating in Relay For Life, particularly if you have ever experienced a heart condition, stroke, unexplained chest pains, faintness, dizziness, shortness of breath, severe asthma, diabetes, muscle, joint or bone problems or any other medical conditions that may make it dangerous for you to participate in Relay For Life. Regardless of whether you have consulted a doctor, you agree that you are aware of the risks involved and you voluntarily assume those risks (including any arising from the negligence of Cancer Council).

You warrant that you have no known medical conditions or disabilities that may be incompatible with your safe participation in Relay For Life. You warrant that you are in proper physical and mental condition to participate in Relay For Life. You consent to medical care and transportation in order to obtain treatment in the event of injury to your during the event, as volunteers or medical professionals may deem appropriate. You understand that these Terms and Conditions extend to full release and exclusion for any liability arising out of or in any way connected with the medical treatment and transportation provided in the event of an emergency and/or injury to me.

You understand that Cancer Council has obtained no personal accident insurance or any other insurance covering your participation in Relay For Life and it is your responsibility to obtain any and all insurance which is appropriate for that purpose.

You acknowledge that during Relay For Life both your person and your property shall be at your own risk. You understand and accept that the organisers and Cancer Council are not responsible for any loss or damage to personal belongings and that vehicles are parked at the owner’s own risk.

You understand that Cancer Council will not supervise Youth Participants and that Youth Participants must arrange to be supervised by an adult. 

Indemnity

You will indemnify, keep indemnified and hold harmless Cancer Council and all Relay For Life sponsors and organisers, as well as their officers, employees, volunteers, agents and representatives, from any and all loss, damage, cost or expense in connection any claim arising from your participation in or involvement with Relay For Life or any breach of these Terms and Conditions by you; and publication or supply of any materials (as defined in the Media Consent and Provision of Materials clause below) by you.

Release and Exclusion of Cancer Council's Liability

To the maximum extent permitted by law:

  • you fully and irrevocably exclude and release Cancer Council and all Relay For Life sponsors and organisers, as well as their directors, officers, employees, volunteers, agents and representatives, from all liability for any loss, damage, cost or expense (whether in negligence, contract, under statute or otherwise) suffered by you as a consequence of my involvement in Relay For Life, including in relation to death and personal injury;
  • all conditions, warranties, guarantees, rights, remedies, liabilities or other terms implied or conferred by statute, custom, or the general law that impose any liability or obligation on Cancer Council or Relay For Life sponsors or organisers (or their directors, officers, employees, volunteers, agents and representatives) are excluded (including consumer guarantees to the extent such exclusions are permitted under the law);
  • neither Cancer Council nor any Relay For Life sponsor or organiser (nor any of their directors, officers, employees, volunteers, agents and representatives) will be liable to you, or any other person in contract, tort (including negligence) or otherwise for any loss, damage, cost or expense of any kind (including direct, indirect or consequential losses, damages, costs and expenses) suffered or incurred by you, or any other person in connection with Relay For Life; and
  • in any circumstances where the above exclusions (or any of them) are held by a court to be ineffective or unenforceable for any reason whatsoever, Cancer Council's liability to you and to any other person is limited (at its option) to resupplying, repairing or replacing the service to you or the payment of the cost of supplying the service to you again.

Refunds Policy

Registration payments and sponsorships of participants are not refundable for any reason. If you are unable or unwilling to participate in Relay For Life, or if the Relay For Life is modified or terminated for any reason, registration payments will be deemed to be donations to Cancer Council for which a tax-deductible receipt will be issued upon request. However, Cancer Council is willing to consider requests to transfer registration fees to future events on a case-by-case basis. Should you have made an error whilst registering or donating or wish to request a transfer to a future event please contact your local Cancer Council office for assistance.

Public Venue and Persons Giving Directions

Relay For Life is a public event held on premises or property made available for community events. As such, the agreement to participate means that you also agree to be bound by the rules and regulations that may apply to the premises or property where the Relay For Life is to be held. You also agree to follow the directions of anyone authorised to give directions whilst you are on the said premises or property. This includes directions not to participate, or to leave the premises or property where Relay For Life is held.

Behaviour

You agree to show respect and consideration for other participants in the event. You agree to abide by the venue rules concerning activities, coarse language, privacy, and noise. You acknowledge and agree that Relay For Life is a non-smoking event. You must obey all applicable laws at all time while participating in Relay For Life.

You also agree that you will abide by the decision of the local organisers of Relay For Life about whether alcohol is permitted to be consumed at the venue. You also agree that if alcohol is permitted, that you will not cause, permit or allow any such alcohol to be supplied to any minor. You acknowledge that Relay For Life is an animal free event, except for animals that are companions for people with visual impairments.

You acknowledge that Relay For Life is an event that may involve minors. You warrant that you/ are not a person recorded on the Australian National Child Offender Register.

Media Consent and Provision of Materials

You acknowledge that in the course of Relay For Life, photographs, images, film or audio recordings may be taken of you, either alone or with others. If you post photographs, images, film, audio recordings, text or artwork (“materials”) on social media, share that content with Cancer Council using hashtags or tag Cancer Council in the post, or otherwise provide any materials to Cancer Council, you will ensure that:

  • you own the intellectual property in those materials or have the permission of the owner of the intellectual property for Cancer Council (and its assignees and licensees) to use such items;
  • the material is not defamatory or a malicious falsehood in relation to any product, service, person or corporation;
  • the material is not a ‘passing off’ of any product or service and does not constitute unfair competition;
  • the material does not infringe any intellectual property right including, but not limited to, trademarks, service marks or business names (whether registered or unregistered), confidential information and copyright; and
  • the material does not infringe any applicable laws including, but not limited to, the Australian Competition and Consumer Laws.

You agree to Cancer Council and its assignees and licensees using photographs, images, film, audio recordings, text, or artwork taken of you and materials provided by you (either complete or in part) for any purpose (including publicity, merchandising, editorial, education, fundraising) in any country and in any type of media without qualification (e.g. newspapers, magazines, social media, other print publications, radio and television broadcasts, websites, webinars, podcasts and vodcasts) and in perpetuity. You agree to the use of your name in conjunction with any photographs, images, film or audio recordings of or quotes from you . You also agree that the photographs, images, film, audio recordings, text or artwork taken of you and materials provided by you may be used by third party media organisations in connection with the reporting of Relay For Life.

Shipping and delivery

Cancer Council will distribute any merchandise purchased as part of your registration either at the Relay For Life you have registered for, at an Information Session about your Relay For Life prior to the event, or by post. Should you have any queries please contact your local Cancer Council office for assistance.

 

Pandemic and Communicable Disease Health Management

You agree to adhere to all public health rules and regulations notified to you by your local, state or federal Government, other regulatory body or the Relay For Life event venue.

If you are registering for Relay For Life on behalf of a group, as the team captain, you are responsible for knowing the contact details of all attendees in your group. In the event you are contacted directly by the Government (including a government health department) for the purposes of contact tracing, you must:   

  1. make the contact details of your group available to the Government (if you have the consent of each group member to do so); or 
  2. contact each member of your group, and request that they provide their contact details to the Government directly. 

All attendees in your group, including yourself, must commit to stopping the spread of COVID-19. If at the time of the Relay For Life event, either you or any other members of your group are feeling unwell or are subject to a self-quarantine or self-isolation period, you agree not to attend the event.

NSW 2022 RFL Terms of Participation


Participation Terms and Conditions

All participants in Relay For Life must accept these terms and conditions (“Terms and Conditions”) prior to their participation in Relay For Life. If you are under the age of 18, you must ensure that these Terms and Conditions are accepted by your parent or guardian on your behalf. By participating in the event you are also accepting the Fundraising Guidelines that apply in the State or Territory in which you are conducting your fundraising event; the Privacy Collection Statement; and any other documents provided to you in your welcome pack, and you agree to comply with them. Where relevant these Terms and Conditions will also apply to spectators and visitors at Relay For Life events and to donors and supporters of participants.

Definitions and Interpretation

“Relay For Life” includes not only the Relay For Life event, but all other activities relating to Relay For Life, whether occurring before, during or after the Relay For Life event, and whether organised by Cancer Council or any other person.

“Cancer Council”, “we”, “us” or “our” means the Cancer Council in the State or Territory in which you are participating in Relay For Life. Full details of Cancer Council Australia’s State and Territory members are available here: https://www.cancer.org.au/about-us/about-cancer-council.

“You” means all adult participants, all Youth Participants and any parent or guardian accepting these Terms and Conditions on behalf of a Youth Participant.

“Youth Participants” means participants under the age of 18.

If any of part of these Terms and Conditions is unenforceable, illegal or void, then you agree that that part must be read down the minimum necessary to allow it to be enforceable whilst preserving as close as is possible the purpose of that part. If that part cannot be read down, it is severed, and the rest of these Terms and Conditions remain in force. 

Risk Notice and Voluntary Assumption of Risk

You understand and agree that you participate in Relay For Life at your own risk.

Relay For Life is an event that involves the inherent risks of harm associated with physical exertion. Some of those risks include injury due to slippery or uneven surfaces, obstacles, trip hazards, overcrowding, collision with objects or people and the effects of heat, cold, dehydration and exhaustion. In rainy, windy or other inclement weather conditions, tents, marquees or other structures may collapse or become unsecured from the ground, potentially resulting in injury. Further risks may be associated with parts of Relay For Life that may occur at night.

The above is not an exhaustive list of all risks inherent in your participation in Relay For Life.  There may be risks that are not known or reasonably foreseeable at this time.

Cancer Council recommends that you consult a doctor before participating in Relay For Life, particularly if you have ever experienced a heart condition, stroke, unexplained chest pains, faintness, dizziness, shortness of breath, severe asthma, diabetes, muscle, joint or bone problems or any other medical conditions that may make it dangerous for you to participate in Relay For Life. Regardless of whether you have consulted a doctor, you agree that you are aware of the risks involved and you voluntarily assume those risks (including any arising from the negligence of Cancer Council).

You warrant that you have no known medical conditions or disabilities that may be incompatible with your safe participation in Relay For Life. You warrant that you are in proper physical and mental condition to participate in Relay For Life. You consent to medical care and transportation in order to obtain treatment in the event of injury to your during the event, as volunteers or medical professionals may deem appropriate. You understand that these Terms and Conditions extend to full release and exclusion for any liability arising out of or in any way connected with the medical treatment and transportation provided in the event of an emergency and/or injury to me.

You understand that Cancer Council has obtained no personal accident insurance or any other insurance covering your participation in Relay For Life and it is your responsibility to obtain any and all insurance which is appropriate for that purpose.

You acknowledge that during Relay For Life both your person and your property shall be at your own risk. You understand and accept that the organisers and Cancer Council are not responsible for any loss or damage to personal belongings and that vehicles are parked at the owner’s own risk.

You understand that Cancer Council will not supervise Youth Participants and that Youth Participants must arrange to be supervised by an adult. 

Indemnity

You will indemnify, keep indemnified and hold harmless Cancer Council and all Relay For Life sponsors and organisers, as well as their officers, employees, volunteers, agents and representatives, from any and all loss, damage, cost or expense in connection any claim arising from your participation in or involvement with Relay For Life or any breach of these Terms and Conditions by you; and publication or supply of any materials (as defined in the Media Consent and Provision of Materials clause below) by you.

Release and Exclusion of Cancer Council's Liability

To the maximum extent permitted by law:

  • you fully and irrevocably exclude and release Cancer Council and all Relay For Life sponsors and organisers, as well as their directors, officers, employees, volunteers, agents and representatives, from all liability for any loss, damage, cost or expense (whether in negligence, contract, under statute or otherwise) suffered by you as a consequence of my involvement in Relay For Life, including in relation to death and personal injury;
  • all conditions, warranties, guarantees, rights, remedies, liabilities or other terms implied or conferred by statute, custom, or the general law that impose any liability or obligation on Cancer Council or Relay For Life sponsors or organisers (or their directors, officers, employees, volunteers, agents and representatives) are excluded (including consumer guarantees to the extent such exclusions are permitted under the law);
  • neither Cancer Council nor any Relay For Life sponsor or organiser (nor any of their directors, officers, employees, volunteers, agents and representatives) will be liable to you, or any other person in contract, tort (including negligence) or otherwise for any loss, damage, cost or expense of any kind (including direct, indirect or consequential losses, damages, costs and expenses) suffered or incurred by you, or any other person in connection with Relay For Life; and
  • in any circumstances where the above exclusions (or any of them) are held by a court to be ineffective or unenforceable for any reason whatsoever, Cancer Council's liability to you and to any other person is limited (at its option) to resupplying, repairing or replacing the service to you or the payment of the cost of supplying the service to you again.

Refunds Policy

Registration payments and sponsorships of participants are not refundable for any reason. If you are unable or unwilling to participate in Relay For Life, or if the Relay For Life is modified or terminated for any reason, registration payments will be deemed to be donations to Cancer Council for which a tax-deductible receipt will be issued upon request. However, Cancer Council is willing to consider requests to transfer registration fees to future events on a case-by-case basis. Should you have made an error whilst registering or donating or wish to request a transfer to a future event please contact your local Cancer Council office for assistance.

Public Venue and Persons Giving Directions

Relay For Life is a public event held on premises or property made available for community events. As such, the agreement to participate means that you also agree to be bound by the rules and regulations that may apply to the premises or property where the Relay For Life is to be held. You also agree to follow the directions of anyone authorised to give directions whilst you are on the said premises or property. This includes directions not to participate, or to leave the premises or property where Relay For Life is held.

Behaviour

You agree to show respect and consideration for other participants in the event. You agree to abide by the venue rules concerning activities, coarse language, privacy, and noise. You acknowledge and agree that Relay For Life is a non-smoking event. You must obey all applicable laws at all time while participating in Relay For Life.

You also agree that you will abide by the decision of the local organisers of Relay For Life about whether alcohol is permitted to be consumed at the venue. You also agree that if alcohol is permitted, that you will not cause, permit or allow any such alcohol to be supplied to any minor. You acknowledge that Relay For Life is an animal free event, except for animals that are companions for people with visual impairments.

You acknowledge that Relay For Life is an event that may involve minors. You warrant that you/ are not a person recorded on the Australian National Child Offender Register.

Media Consent and Provision of Materials

You acknowledge that in the course of Relay For Life, photographs, images, film or audio recordings may be taken of you, either alone or with others. If you post photographs, images, film, audio recordings, text or artwork (“materials”) on social media, share that content with Cancer Council using hashtags or tag Cancer Council in the post, or otherwise provide any materials to Cancer Council, you will ensure that:

  • you own the intellectual property in those materials or have the permission of the owner of the intellectual property for Cancer Council (and its assignees and licensees) to use such items;
  • the material is not defamatory or a malicious falsehood in relation to any product, service, person or corporation;
  • the material is not a ‘passing off’ of any product or service and does not constitute unfair competition;
  • the material does not infringe any intellectual property right including, but not limited to, trademarks, service marks or business names (whether registered or unregistered), confidential information and copyright; and
  • the material does not infringe any applicable laws including, but not limited to, the Australian Competition and Consumer Laws.

You agree to Cancer Council and its assignees and licensees using photographs, images, film, audio recordings, text, or artwork taken of you and materials provided by you (either complete or in part) for any purpose (including publicity, merchandising, editorial, education, fundraising) in any country and in any type of media without qualification (e.g. newspapers, magazines, social media, other print publications, radio and television broadcasts, websites, webinars, podcasts and vodcasts) and in perpetuity. You agree to the use of your name in conjunction with any photographs, images, film or audio recordings of or quotes from you . You also agree that the photographs, images, film, audio recordings, text or artwork taken of you and materials provided by you may be used by third party media organisations in connection with the reporting of Relay For Life.

Shipping and delivery

Cancer Council will distribute any merchandise purchased as part of your registration either at the Relay For Life you have registered for, at an Information Session about your Relay For Life prior to the event, or by post. Should you have any queries please contact your local Cancer Council office for assistance.

Pandemic and Communicable Disease Health Management

You agree to adhere to all public health rules and regulations notified to you by your local, state or federal Government, other regulatory body or the Relay For Life event venue.

If you are registering for Relay For Life on behalf of a group, as the team captain, you are responsible for knowing the contact details of all attendees in your group. In the event you are contacted directly by the Government (including a government health department) for the purposes of contact tracing, you must:   

  1. make the contact details of your group available to the Government (if you have the consent of each group member to do so); or 
  2. contact each member of your group, and request that they provide their contact details to the Government directly. 

All attendees in your group, including yourself, must commit to stopping the spread of COVID-19. If at the time of the Relay For Life event, either you or any other members of your group are feeling unwell or are subject to a self-quarantine or self-isolation period, you agree not to attend the event.

Participation by children under 15 years (NSW participants only)

The Event Period is the period in which any fundraising activity associated with the event takes place, including participation in the Event itself.

To participate in the Event, children under 15 years of age must:

  1. a) be at least 8 years of age at the time of registration
  2. b) have the explicit consent of their parent or guardian to participate at the time of registration
  3. c) be accompanied/supervised by their parent or guardian (the Supervisor) during the Event Period and any associated fundraising activities
  4. d) only participate
  5. for less than 4 hours on a school day;
  6. for less than 6 hours on a non-school day;
  7. up to 8:30pm on a non-school day when the following day is a school day;
  8. no more than to five days in a week;
  9. after 6.30am or sunrise, whichever is the later; and
  10. up until sunset or 6pm, whichever is the earlier.


The Supervisor must ensure that during the Event Period:

  1. a) they maintain ongoing contact and proximity to the child appropriate to the child’s age;
  2. b) the child is provided with appropriate food and water or other nutritious drink;
  3. c) the child is adequately clothed and protected for the weather conditions;
  4. d) the child does not enter a private dwelling if soliciting door-to-door;
  5. e) the child does not solicit from a person in a motor vehicle; and
  6. f) they accompany the child home after the Event, unless the child is more than 12 years or age

NT 2022 RFL Terms of Participation

Participation Terms and Conditions

All participants in Relay For Life must accept these terms and conditions (“Terms and Conditions”) prior to their participation in Relay For Life. If you are under the age of 18, you must ensure that these Terms and Conditions are accepted by your parent or guardian on your behalf. By participating in the event you are also accepting the Fundraising Guidelines that apply in the State or Territory in which you are conducting your fundraising event; the Privacy Collection Statement; and any other documents provided to you in your welcome pack, and you agree to comply with them. Where relevant these Terms and Conditions will also apply to spectators and visitors at Relay For Life events and to donors and supporters of participants.

Definitions and Interpretation

“Relay For Life” includes not only the Relay For Life event, but all other activities relating to Relay For Life, whether occurring before, during or after the Relay For Life event, and whether organised by Cancer Council or any other person.

“Cancer Council”, “we”, “us” or “our” means the Cancer Council in the State or Territory in which you are participating in Relay For Life. Full details of Cancer Council Australia’s State and Territory members are available here: https://www.cancer.org.au/about-us/about-cancer-council.

“You” means all adult participants, all Youth Participants and any parent or guardian accepting these Terms and Conditions on behalf of a Youth Participant.

“Youth Participants” means participants under the age of 18.

If any of part of these Terms and Conditions is unenforceable, illegal or void, then you agree that that part must be read down the minimum necessary to allow it to be enforceable whilst preserving as close as is possible the purpose of that part. If that part cannot be read down, it is severed, and the rest of these Terms and Conditions remain in force.

Risk Notice and Voluntary Assumption of Risk

You understand and agree that you participate in Relay For Life at your own risk.

Relay For Life is an event that involves the inherent risks of harm associated with physical exertion. Some of those risks include injury due to slippery or uneven surfaces, obstacles, trip hazards, overcrowding, collision with objects or people and the effects of heat, cold, dehydration and exhaustion. In rainy, windy or other inclement weather conditions, tents, marquees or other structures may collapse or become unsecured from the ground, potentially resulting in injury. Further risks may be associated with parts of Relay For Life that may occur at night.

The above is not an exhaustive list of all risks inherent in your participation in Relay For Life.  There may be risks that are not known or reasonably foreseeable at this time.

Cancer Council recommends that you consult a doctor before participating in Relay For Life, particularly if you have ever experienced a heart condition, stroke, unexplained chest pains, faintness, dizziness, shortness of breath, severe asthma, diabetes, muscle, joint or bone problems or any other medical conditions that may make it dangerous for you to participate in Relay For Life. Regardless of whether you have consulted a doctor, you agree that you are aware of the risks involved and you voluntarily assume those risks (including any arising from the negligence of Cancer Council).

You warrant that you have no known medical conditions or disabilities that may be incompatible with your safe participation in Relay For Life. You warrant that you are in proper physical and mental condition to participate in Relay For Life. You consent to medical care and transportation in order to obtain treatment in the event of injury to your during the event, as volunteers or medical professionals may deem appropriate. You understand that these Terms and Conditions extend to full release and exclusion for any liability arising out of or in any way connected with the medical treatment and transportation provided in the event of an emergency and/or injury to me.

You understand that Cancer Council has obtained no personal accident insurance or any other insurance covering your participation in Relay For Life and it is your responsibility to obtain any and all insurance which is appropriate for that purpose.

You acknowledge that during Relay For Life both your person and your property shall be at your own risk. You understand and accept that the organisers and Cancer Council are not responsible for any loss or damage to personal belongings and that vehicles are parked at the owner’s own risk.

You understand that Cancer Council will not supervise Youth Participants and that Youth Participants must arrange to be supervised by an adult. 

Indemnity

You will indemnify, keep indemnified and hold harmless Cancer Council and all Relay For Life sponsors and organisers, as well as their officers, employees, volunteers, agents and representatives, from any and all loss, damage, cost or expense in connection any claim arising from your participation in or involvement with Relay For Life or any breach of these Terms and Conditions by you; and publication or supply of any materials (as defined in the Media Consent and Provision of Materials clause below) by you.

Release and Exclusion of Cancer Council's Liability

To the maximum extent permitted by law:

  • you fully and irrevocably exclude and release Cancer Council and all Relay For Life sponsors and organisers, as well as their directors, officers, employees, volunteers, agents and representatives, from all liability for any loss, damage, cost or expense (whether in negligence, contract, under statute or otherwise) suffered by you as a consequence of my involvement in Relay For Life, including in relation to death and personal injury;
  • all conditions, warranties, guarantees, rights, remedies, liabilities or other terms implied or conferred by statute, custom, or the general law that impose any liability or obligation on Cancer Council or Relay For Life sponsors or organisers (or their directors, officers, employees, volunteers, agents and representatives) are excluded (including consumer guarantees to the extent such exclusions are permitted under the law);
  • neither Cancer Council nor any Relay For Life sponsor or organiser (nor any of their directors, officers, employees, volunteers, agents and representatives) will be liable to you, or any other person in contract, tort (including negligence) or otherwise for any loss, damage, cost or expense of any kind (including direct, indirect or consequential losses, damages, costs and expenses) suffered or incurred by you, or any other person in connection with Relay For Life; and
  • in any circumstances where the above exclusions (or any of them) are held by a court to be ineffective or unenforceable for any reason whatsoever, Cancer Council's liability to you and to any other person is limited (at its option) to resupplying, repairing or replacing the service to you or the payment of the cost of supplying the service to you again.

Refunds Policy

Registration payments and sponsorships of participants are not refundable for any reason. If you are unable or unwilling to participate in Relay For Life, or if the Relay For Life is modified or terminated for any reason, registration payments will be deemed to be donations to Cancer Council for which a tax-deductible receipt will be issued upon request. However, Cancer Council is willing to consider requests to transfer registration fees to future events on a case-by-case basis. Should you have made an error whilst registering or donating or wish to request a transfer to a future event please contact your local Cancer Council office for assistance.

Public Venue and Persons Giving Directions

Relay For Life is a public event held on premises or property made available for community events. As such, the agreement to participate means that you also agree to be bound by the rules and regulations that may apply to the premises or property where the Relay For Life is to be held. You also agree to follow the directions of anyone authorised to give directions whilst you are on the said premises or property. This includes directions not to participate, or to leave the premises or property where Relay For Life is held.

Behaviour

You agree to show respect and consideration for other participants in the event. You agree to abide by the venue rules concerning activities, coarse language, privacy, and noise. You acknowledge and agree that Relay For Life is a non-smoking event. You must obey all applicable laws at all time while participating in Relay For Life.

You also agree that you will abide by the decision of the local organisers of Relay For Life about whether alcohol is permitted to be consumed at the venue. You also agree that if alcohol is permitted, that you will not cause, permit or allow any such alcohol to be supplied to any minor. You acknowledge that Relay For Life is an animal free event, except for animals that are companions for people with visual impairments.

You acknowledge that Relay For Life is an event that may involve minors. You warrant that you/ are not a person recorded on the Australian National Child Offender Register.

Media Consent and Provision of Materials

You acknowledge that in the course of Relay For Life, photographs, images, film or audio recordings may be taken of you, either alone or with others. If you post photographs, images, film, audio recordings, text or artwork (“materials”) on social media, share that content with Cancer Council using hashtags or tag Cancer Council in the post, or otherwise provide any materials to Cancer Council, you will ensure that:

  • you own the intellectual property in those materials or have the permission of the owner of the intellectual property for Cancer Council (and its assignees and licensees) to use such items;
  • the material is not defamatory or a malicious falsehood in relation to any product, service, person or corporation;
  • the material is not a ‘passing off’ of any product or service and does not constitute unfair competition;
  • the material does not infringe any intellectual property right including, but not limited to, trademarks, service marks or business names (whether registered or unregistered), confidential information and copyright; and
  • the material does not infringe any applicable laws including, but not limited to, the Australian Competition and Consumer Laws.

You agree to Cancer Council and its assignees and licensees using photographs, images, film, audio recordings, text, or artwork taken of you and materials provided by you (either complete or in part) for any purpose (including publicity, merchandising, editorial, education, fundraising) in any country and in any type of media without qualification (e.g. newspapers, magazines, social media, other print publications, radio and television broadcasts, websites, webinars, podcasts and vodcasts) and in perpetuity. You agree to the use of your name in conjunction with any photographs, images, film or audio recordings of or quotes from you . You also agree that the photographs, images, film, audio recordings, text or artwork taken of you and materials provided by you may be used by third party media organisations in connection with the reporting of Relay For Life.

Shipping and delivery

Cancer Council will distribute any merchandise purchased as part of your registration either at the Relay For Life you have registered for, at an Information Session about your Relay For Life prior to the event, or by post. Should you have any queries please contact your local Cancer Council office for assistance.

Pandemic and Communicable Disease Health Management

You agree to adhere to all public health rules and regulations notified to you by your local, state or federal Government, other regulatory body or the Relay For Life event venue.

If you are registering for Relay For Life on behalf of a group, as the team captain, you are responsible for knowing the contact details of all attendees in your group. In the event you are contacted directly by the Government (including a government health department) for the purposes of contact tracing, you must:   

  1. make the contact details of your group available to the Government (if you have the consent of each group member to do so); or 
  2. contact each member of your group, and request that they provide their contact details to the Government directly. 

All attendees in your group, including yourself, must commit to stopping the spread of COVID-19. If at the time of the Relay For Life event, either you or any other members of your group are feeling unwell or are subject to a self-quarantine or self-isolation period, you agree not to attend the event.

QLD 2022 RFL Terms of Participation 

Participation Terms and Conditions

All participants in Relay For Life must accept these terms and conditions (“Terms and Conditions”) prior to their participation in Relay For Life. If you are under the age of 18, you must ensure that these Terms and Conditions are accepted by your parent or guardian on your behalf. By participating in the event you are also accepting the Fundraising Guidelines that apply in the State or Territory in which you are conducting your fundraising event; the Privacy Collection Statement; and any other documents provided to you in your welcome pack, and you agree to comply with them. Where relevant these Terms and Conditions will also apply to spectators and visitors at Relay For Life events and to donors and supporters of participants.

Definitions and Interpretation

“Relay For Life” includes not only the Relay For Life event, but all other activities relating to Relay For Life, whether occurring before, during or after the Relay For Life event, and whether organised by Cancer Council or any other person.

“Cancer Council”, “we”, “us” or “our” means the Cancer Council in the State or Territory in which you are participating in Relay For Life. Full details of Cancer Council Australia’s State and Territory members are available here: https://www.cancer.org.au/about-us/about-cancer-council.

“You” means all adult participants, all Youth Participants and any parent or guardian accepting these Terms and Conditions on behalf of a Youth Participant.

“Youth Participants” means participants under the age of 18.

If any of part of these Terms and Conditions is unenforceable, illegal or void, then you agree that that part must be read down the minimum necessary to allow it to be enforceable whilst preserving as close as is possible the purpose of that part. If that part cannot be read down, it is severed, and the rest of these Terms and Conditions remain in force.

Risk Notice and Voluntary Assumption of Risk

You understand and agree that you participate in Relay For Life at your own risk.

Relay For Life is an event that involves the inherent risks of harm associated with physical exertion. Some of those risks include injury due to slippery or uneven surfaces, obstacles, trip hazards, overcrowding, collision with objects or people and the effects of heat, cold, dehydration and exhaustion. In rainy, windy or other inclement weather conditions, tents, marquees or other structures may collapse or become unsecured from the ground, potentially resulting in injury. Further risks may be associated with parts of Relay For Life that may occur at night.

The above is not an exhaustive list of all risks inherent in your participation in Relay For Life.  There may be risks that are not known or reasonably foreseeable at this time.

Cancer Council recommends that you consult a doctor before participating in Relay For Life, particularly if you have ever experienced a heart condition, stroke, unexplained chest pains, faintness, dizziness, shortness of breath, severe asthma, diabetes, muscle, joint or bone problems or any other medical conditions that may make it dangerous for you to participate in Relay For Life. Regardless of whether you have consulted a doctor, you agree that you are aware of the risks involved and you voluntarily assume those risks (including any arising from the negligence of Cancer Council).

You warrant that you have no known medical conditions or disabilities that may be incompatible with your safe participation in Relay For Life. You warrant that you are in proper physical and mental condition to participate in Relay For Life. You consent to medical care and transportation in order to obtain treatment in the event of injury to your during the event, as volunteers or medical professionals may deem appropriate. You understand that these Terms and Conditions extend to full release and exclusion for any liability arising out of or in any way connected with the medical treatment and transportation provided in the event of an emergency and/or injury to me.

You understand that Cancer Council has obtained no personal accident insurance or any other insurance covering your participation in Relay For Life and it is your responsibility to obtain any and all insurance which is appropriate for that purpose.

You acknowledge that during Relay For Life both your person and your property shall be at your own risk. You understand and accept that the organisers and Cancer Council are not responsible for any loss or damage to personal belongings and that vehicles are parked at the owner’s own risk.

You understand that Cancer Council will not supervise Youth Participants and that Youth Participants must arrange to be supervised by an adult. 

Indemnity

You will indemnify, keep indemnified and hold harmless Cancer Council and all Relay For Life sponsors and organisers, as well as their officers, employees, volunteers, agents and representatives, from any and all loss, damage, cost or expense in connection any claim arising from your participation in or involvement with Relay For Life or any breach of these Terms and Conditions by you; and publication or supply of any materials (as defined in the Media Consent and Provision of Materials clause below) by you.

Release and Exclusion of Cancer Council's Liability

To the maximum extent permitted by law:

  • you fully and irrevocably exclude and release Cancer Council and all Relay For Life sponsors and organisers, as well as their directors, officers, employees, volunteers, agents and representatives, from all liability for any loss, damage, cost or expense (whether in negligence, contract, under statute or otherwise) suffered by you as a consequence of my involvement in Relay For Life, including in relation to death and personal injury;
  • all conditions, warranties, guarantees, rights, remedies, liabilities or other terms implied or conferred by statute, custom, or the general law that impose any liability or obligation on Cancer Council or Relay For Life sponsors or organisers (or their directors, officers, employees, volunteers, agents and representatives) are excluded (including consumer guarantees to the extent such exclusions are permitted under the law);
  • neither Cancer Council nor any Relay For Life sponsor or organiser (nor any of their directors, officers, employees, volunteers, agents and representatives) will be liable to you, or any other person in contract, tort (including negligence) or otherwise for any loss, damage, cost or expense of any kind (including direct, indirect or consequential losses, damages, costs and expenses) suffered or incurred by you, or any other person in connection with Relay For Life; and
  • in any circumstances where the above exclusions (or any of them) are held by a court to be ineffective or unenforceable for any reason whatsoever, Cancer Council's liability to you and to any other person is limited (at its option) to resupplying, repairing or replacing the service to you or the payment of the cost of supplying the service to you again.

Refunds Policy

Registration payments and sponsorships of participants are not refundable for any reason. If you are unable or unwilling to participate in Relay For Life, or if the Relay For Life is modified or terminated for any reason, registration payments will be deemed to be donations to Cancer Council for which a tax-deductible receipt will be issued upon request. However, Cancer Council is willing to consider requests to transfer registration fees to future events on a case-by-case basis. Should you have made an error whilst registering or donating or wish to request a transfer to a future event please contact your local Cancer Council office for assistance.

Public Venue and Persons Giving Directions

Relay For Life is a public event held on premises or property made available for community events. As such, the agreement to participate means that you also agree to be bound by the rules and regulations that may apply to the premises or property where the Relay For Life is to be held. You also agree to follow the directions of anyone authorised to give directions whilst you are on the said premises or property. This includes directions not to participate, or to leave the premises or property where Relay For Life is held.

Behaviour

You agree to show respect and consideration for other participants in the event. You agree to abide by the venue rules concerning activities, coarse language, privacy, and noise. You acknowledge and agree that Relay For Life is a non-smoking event. You must obey all applicable laws at all time while participating in Relay For Life.

You also agree that you will abide by the decision of the local organisers of Relay For Life about whether alcohol is permitted to be consumed at the venue. You also agree that if alcohol is permitted, that you will not cause, permit or allow any such alcohol to be supplied to any minor. You acknowledge that Relay For Life is an animal free event, except for animals that are companions for people with visual impairments.

You acknowledge that Relay For Life is an event that may involve minors. You warrant that you/ are not a person recorded on the Australian National Child Offender Register.

Media Consent and Provision of Materials

You acknowledge that in the course of Relay For Life, photographs, images, film or audio recordings may be taken of you, either alone or with others. If you post photographs, images, film, audio recordings, text or artwork (“materials”) on social media, share that content with Cancer Council using hashtags or tag Cancer Council in the post, or otherwise provide any materials to Cancer Council, you will ensure that:

  • you own the intellectual property in those materials or have the permission of the owner of the intellectual property for Cancer Council (and its assignees and licensees) to use such items;
  • the material is not defamatory or a malicious falsehood in relation to any product, service, person or corporation;
  • the material is not a ‘passing off’ of any product or service and does not constitute unfair competition;
  • the material does not infringe any intellectual property right including, but not limited to, trademarks, service marks or business names (whether registered or unregistered), confidential information and copyright; and
  • the material does not infringe any applicable laws including, but not limited to, the Australian Competition and Consumer Laws.

You agree to Cancer Council and its assignees and licensees using photographs, images, film, audio recordings, text, or artwork taken of you and materials provided by you (either complete or in part) for any purpose (including publicity, merchandising, editorial, education, fundraising) in any country and in any type of media without qualification (e.g. newspapers, magazines, social media, other print publications, radio and television broadcasts, websites, webinars, podcasts and vodcasts) and in perpetuity. You agree to the use of your name in conjunction with any photographs, images, film or audio recordings of or quotes from you . You also agree that the photographs, images, film, audio recordings, text or artwork taken of you and materials provided by you may be used by third party media organisations in connection with the reporting of Relay For Life.

Shipping and delivery

Cancer Council will distribute any merchandise purchased as part of your registration either at the Relay For Life you have registered for, at an Information Session about your Relay For Life prior to the event, or by post. Should you have any queries please contact your local Cancer Council office for assistance.

Pandemic and Communicable Disease Health Management

You agree to adhere to all public health rules and regulations notified to you by your local, state or federal Government, other regulatory body or the Relay For Life event venue.

If you are registering for Relay For Life on behalf of a group, as the team captain, you are responsible for knowing the contact details of all attendees in your group. In the event you are contacted directly by the Government (including a government health department) for the purposes of contact tracing, you must:   

  1. make the contact details of your group available to the Government (if you have the consent of each group member to do so); or 
  2. contact each member of your group, and request that they provide their contact details to the Government directly. 

All attendees in your group, including yourself, must commit to stopping the spread of COVID-19. If at the time of the Relay For Life event, either you or any other members of your group are feeling unwell or are subject to a self-quarantine or self-isolation period, you agree not to attend the event.

Governing Law and Jurisdiction

These Participation Terms and Conditions will be governed by and construed in accordance with the laws of the state of Queensland, Australia, and you acknowledge that you submit to the non-exclusive jurisdiction of the courts of Queensland and any court hearing appeals from those courts.

SA 2022 RFL Terms of Participation 

Participation Terms and Conditions

All participants in Relay For Life must accept these terms and conditions (“Terms and Conditions”) prior to their participation in Relay For Life. If you are under the age of 18, you must ensure that these Terms and Conditions are accepted by your parent or guardian on your behalf. By participating in the event you are also accepting the Fundraising Guidelines that apply in the State or Territory in which you are conducting your fundraising event; the Privacy Collection Statement; and any other documents provided to you in your welcome pack, and you agree to comply with them. Where relevant these Terms and Conditions will also apply to spectators and visitors at Relay For Life events and to donors and supporters of participants.

Definitions and Interpretation

“Relay For Life” includes not only the Relay For Life event, but all other activities relating to Relay For Life, whether occurring before, during or after the Relay For Life event, and whether organised by Cancer Council or any other person.

“Cancer Council”, “we”, “us” or “our” means the Cancer Council in the State or Territory in which you are participating in Relay For Life. Full details of Cancer Council Australia’s State and Territory members are available here: https://www.cancer.org.au/about-us/about-cancer-council.

“You” means all adult participants, all Youth Participants and any parent or guardian accepting these Terms and Conditions on behalf of a Youth Participant.

“Youth Participants” means participants under the age of 18.

If any of part of these Terms and Conditions is unenforceable, illegal or void, then you agree that that part must be read down the minimum necessary to allow it to be enforceable whilst preserving as close as is possible the purpose of that part. If that part cannot be read down, it is severed, and the rest of these Terms and Conditions remain in force.

Risk Notice and Voluntary Assumption of Risk

You understand and agree that you participate in Relay For Life at your own risk.

Relay For Life is an event that involves the inherent risks of harm associated with physical exertion. Some of those risks include injury due to slippery or uneven surfaces, obstacles, trip hazards, overcrowding, collision with objects or people and the effects of heat, cold, dehydration and exhaustion. In rainy, windy or other inclement weather conditions, tents, marquees or other structures may collapse or become unsecured from the ground, potentially resulting in injury. Further risks may be associated with parts of Relay For Life that may occur at night.

The above is not an exhaustive list of all risks inherent in your participation in Relay For Life.  There may be risks that are not known or reasonably foreseeable at this time.

Cancer Council recommends that you consult a doctor before participating in Relay For Life, particularly if you have ever experienced a heart condition, stroke, unexplained chest pains, faintness, dizziness, shortness of breath, severe asthma, diabetes, muscle, joint or bone problems or any other medical conditions that may make it dangerous for you to participate in Relay For Life. Regardless of whether you have consulted a doctor, you agree that you are aware of the risks involved and you voluntarily assume those risks (including any arising from the negligence of Cancer Council).

You warrant that you have no known medical conditions or disabilities that may be incompatible with your safe participation in Relay For Life. You warrant that you are in proper physical and mental condition to participate in Relay For Life. You consent to medical care and transportation in order to obtain treatment in the event of injury to your during the event, as volunteers or medical professionals may deem appropriate. You understand that these Terms and Conditions extend to full release and exclusion for any liability arising out of or in any way connected with the medical treatment and transportation provided in the event of an emergency and/or injury to me.

You understand that Cancer Council has obtained no personal accident insurance or any other insurance covering your participation in Relay For Life and it is your responsibility to obtain any and all insurance which is appropriate for that purpose.

You acknowledge that during Relay For Life both your person and your property shall be at your own risk. You understand and accept that the organisers and Cancer Council are not responsible for any loss or damage to personal belongings and that vehicles are parked at the owner’s own risk.

You understand that Cancer Council will not supervise Youth Participants and that Youth Participants must arrange to be supervised by an adult. 

Indemnity

You will indemnify, keep indemnified and hold harmless Cancer Council and all Relay For Life sponsors and organisers, as well as their officers, employees, volunteers, agents and representatives, from any and all loss, damage, cost or expense in connection any claim arising from your participation in or involvement with Relay For Life or any breach of these Terms and Conditions by you; and publication or supply of any materials (as defined in the Media Consent and Provision of Materials clause below) by you.

Release and Exclusion of Cancer Council's Liability

To the maximum extent permitted by law:

  • you fully and irrevocably exclude and release Cancer Council and all Relay For Life sponsors and organisers, as well as their directors, officers, employees, volunteers, agents and representatives, from all liability for any loss, damage, cost or expense (whether in negligence, contract, under statute or otherwise) suffered by you as a consequence of my involvement in Relay For Life, including in relation to death and personal injury;
  • all conditions, warranties, guarantees, rights, remedies, liabilities or other terms implied or conferred by statute, custom, or the general law that impose any liability or obligation on Cancer Council or Relay For Life sponsors or organisers (or their directors, officers, employees, volunteers, agents and representatives) are excluded (including consumer guarantees to the extent such exclusions are permitted under the law);
  • neither Cancer Council nor any Relay For Life sponsor or organiser (nor any of their directors, officers, employees, volunteers, agents and representatives) will be liable to you, or any other person in contract, tort (including negligence) or otherwise for any loss, damage, cost or expense of any kind (including direct, indirect or consequential losses, damages, costs and expenses) suffered or incurred by you, or any other person in connection with Relay For Life; and
  • in any circumstances where the above exclusions (or any of them) are held by a court to be ineffective or unenforceable for any reason whatsoever, Cancer Council's liability to you and to any other person is limited (at its option) to resupplying, repairing or replacing the service to you or the payment of the cost of supplying the service to you again.

Refunds Policy

Registration payments and sponsorships of participants are not refundable for any reason. If you are unable or unwilling to participate in Relay For Life, or if the Relay For Life is modified or terminated for any reason, registration payments will be deemed to be donations to Cancer Council for which a tax-deductible receipt will be issued upon request. However, Cancer Council is willing to consider requests to transfer registration fees to future events on a case-by-case basis. Should you have made an error whilst registering or donating or wish to request a transfer to a future event please contact your local Cancer Council office for assistance.

Public Venue and Persons Giving Directions

Relay For Life is a public event held on premises or property made available for community events. As such, the agreement to participate means that you also agree to be bound by the rules and regulations that may apply to the premises or property where the Relay For Life is to be held. You also agree to follow the directions of anyone authorised to give directions whilst you are on the said premises or property. This includes directions not to participate, or to leave the premises or property where Relay For Life is held.

Behaviour

You agree to show respect and consideration for other participants in the event. You agree to abide by the venue rules concerning activities, coarse language, privacy, and noise. You acknowledge and agree that Relay For Life is a non-smoking event. You must obey all applicable laws at all time while participating in Relay For Life.

You also agree that you will abide by the decision of the local organisers of Relay For Life about whether alcohol is permitted to be consumed at the venue. You also agree that if alcohol is permitted, that you will not cause, permit or allow any such alcohol to be supplied to any minor. You acknowledge that Relay For Life is an animal free event, except for animals that are companions for people with visual impairments. 

You acknowledge that Relay For Life is an event that may involve minors. You warrant that you/ are not a person recorded on the Australian National Child Offender Register.

Media Consent and Provision of Materials

You acknowledge that in the course of Relay For Life, photographs, images, film or audio recordings may be taken of you, either alone or with others. If you post photographs, images, film, audio recordings, text or artwork (“materials”) on social media, share that content with Cancer Council using hashtags or tag Cancer Council in the post, or otherwise provide any materials to Cancer Council, you will ensure that:

  • you own the intellectual property in those materials or have the permission of the owner of the intellectual property for Cancer Council (and its assignees and licensees) to use such items;
  • the material is not defamatory or a malicious falsehood in relation to any product, service, person or corporation;
  • the material is not a ‘passing off’ of any product or service and does not constitute unfair competition;
  • the material does not infringe any intellectual property right including, but not limited to, trademarks, service marks or business names (whether registered or unregistered), confidential information and copyright; and
  • the material does not infringe any applicable laws including, but not limited to, the Australian Competition and Consumer Laws.

You agree to Cancer Council and its assignees and licensees using photographs, images, film, audio recordings, text, or artwork taken of you and materials provided by you (either complete or in part) for any purpose (including publicity, merchandising, editorial, education, fundraising) in any country and in any type of media without qualification (e.g. newspapers, magazines, social media, other print publications, radio and television broadcasts, websites, webinars, podcasts and vodcasts) and in perpetuity. You agree to the use of your name in conjunction with any photographs, images, film or audio recordings of or quotes from you . You also agree that the photographs, images, film, audio recordings, text or artwork taken of you and materials provided by you may be used by third party media organisations in connection with the reporting of Relay For Life.

Shipping and delivery

Cancer Council will distribute any merchandise purchased as part of your registration either at the Relay For Life you have registered for, at an Information Session about your Relay For Life prior to the event, or by post. Should you have any queries please contact your local Cancer Council office for assistance.

Pandemic and Communicable Disease Health Management

You agree to adhere to all public health rules and regulations notified to you by your local, state or federal Government, other regulatory body or the Relay For Life event venue.

If you are registering for Relay For Life on behalf of a group, as the team captain, you are responsible for knowing the contact details of all attendees in your group. In the event you are contacted directly by the Government (including a government health department) for the purposes of contact tracing, you must:   

  1. make the contact details of your group available to the Government (if you have the consent of each group member to do so); or 
  2. contact each member of your group, and request that they provide their contact details to the Government directly. 

All attendees in your group, including yourself, must commit to stopping the spread of COVID-19. If at the time of the Relay For Life event, either you or any other members of your group are feeling unwell or are subject to a self-quarantine or self-isolation period, you agree not to attend the event.

Participation by children under 15 years

The Event Period is the period in which any fundraising activity associated with the event takes place, including participation in the Event itself.

To participate in the Event, children under 15 years of age must:

  1. ) have the explicit consent of their parent or guardian to participate at the time of registration
  2. be accompanied/supervised by their parent or guardian (the Supervisor) during the Event Period and any associated fundraising activities
  3. only participate
  4. for less than 4 hours on a school day;
  5. for less than 6 hours on a non-school day;
  6. up to 8:30pm on a non-school day when the following day is a school day;
  7. no more than to five days in a week;
  8. after 6.30am or sunrise, whichever is the later; and
  9. up until sunset or 6pm, whichever is the earlier.


The Supervisor must ensure that during the Event Period:

  1. a) they maintain ongoing contact and proximity to the child appropriate to the child’s age;
  2. b) the child is provided with appropriate food and water or other nutritious drink;
  3. c) the child is adequately clothed and protected for the weather conditions;
  4. d) the child does not enter a private dwelling if soliciting door-to-door;
  5. e) the child does not solicit from a person in a motor vehicle; and
  6. f) they accompany the child home after the Event, unless the child is more than 12 years or age

Authorised Fundraiser ID Badge

There have been some important changes to South Australian law in regards to how you represent Cancer Council SA as a Fundraiser when collecting donations of goods, services or money from people you don’t know (unsolicited) in the community:

Name tag:
Upon registration, each registered fundraiser will receive, via email, a Letter of Authority and Fundraising ID Badge.

  • Please cut out and wear your unique identification name badge if you are sourcing donations from people you don't know
  • The name tag must be visible to the public at all times
  • You might like to laminate or put in a plastic name tag holder for safe keeping and to ensure it is not lost.

Further information:
 
There is an information sheet available that explains the purpose of collecting funds, collection hours, receipts and underage collection

Should members of the public want to know more, the information sheet is available by contacting Cancer Council SA on 1300 65 65 85

Authorised fundraisers 12 years of age or younger must be accompanied by an adult when collecting funds in a public forum on behalf of Cancer Council SA.

Please contact Cancer Council SA on 1300 65 65 85 to discuss any queries in relation to these guidelines or please visit our website www.cancersa.org.au for further information.

TAS 2022 RFL Terms of Participation 

Participation Terms and Conditions

All participants in Relay For Life must accept these terms and conditions (“Terms and Conditions”) prior to their participation in Relay For Life. If you are under the age of 18, you must ensure that these Terms and Conditions are accepted by your parent or guardian on your behalf. By participating in the event you are also accepting the Fundraising Guidelines that apply in the State or Territory in which you are conducting your fundraising event; the Privacy Collection Statement; and any other documents provided to you in your welcome pack, and you agree to comply with them. Where relevant these Terms and Conditions will also apply to spectators and visitors at Relay For Life events and to donors and supporters of participants.

Definitions and Interpretation

“Relay For Life” includes not only the Relay For Life event, but all other activities relating to Relay For Life, whether occurring before, during or after the Relay For Life event, and whether organised by Cancer Council or any other person.

“Cancer Council”, “we”, “us” or “our” means the Cancer Council in the State or Territory in which you are participating in Relay For Life. Full details of Cancer Council Australia’s State and Territory members are available here: https://www.cancer.org.au/about-us/about-cancer-council.

“You” means all adult participants, all Youth Participants and any parent or guardian accepting these Terms and Conditions on behalf of a Youth Participant.

“Youth Participants” means participants under the age of 18.

If any of part of these Terms and Conditions is unenforceable, illegal or void, then you agree that that part must be read down the minimum necessary to allow it to be enforceable whilst preserving as close as is possible the purpose of that part. If that part cannot be read down, it is severed, and the rest of these Terms and Conditions remain in force.

Risk Notice and Voluntary Assumption of Risk

You understand and agree that you participate in Relay For Life at your own risk.

Relay For Life is an event that involves the inherent risks of harm associated with physical exertion. Some of those risks include injury due to slippery or uneven surfaces, obstacles, trip hazards, overcrowding, collision with objects or people and the effects of heat, cold, dehydration and exhaustion. In rainy, windy or other inclement weather conditions, tents, marquees or other structures may collapse or become unsecured from the ground, potentially resulting in injury. Further risks may be associated with parts of Relay For Life that may occur at night.

The above is not an exhaustive list of all risks inherent in your participation in Relay For Life.  There may be risks that are not known or reasonably foreseeable at this time.

Cancer Council recommends that you consult a doctor before participating in Relay For Life, particularly if you have ever experienced a heart condition, stroke, unexplained chest pains, faintness, dizziness, shortness of breath, severe asthma, diabetes, muscle, joint or bone problems or any other medical conditions that may make it dangerous for you to participate in Relay For Life. Regardless of whether you have consulted a doctor, you agree that you are aware of the risks involved and you voluntarily assume those risks (including any arising from the negligence of Cancer Council).

You warrant that you have no known medical conditions or disabilities that may be incompatible with your safe participation in Relay For Life. You warrant that you are in proper physical and mental condition to participate in Relay For Life. You consent to medical care and transportation in order to obtain treatment in the event of injury to your during the event, as volunteers or medical professionals may deem appropriate. You understand that these Terms and Conditions extend to full release and exclusion for any liability arising out of or in any way connected with the medical treatment and transportation provided in the event of an emergency and/or injury to me.

You understand that Cancer Council has obtained no personal accident insurance or any other insurance covering your participation in Relay For Life and it is your responsibility to obtain any and all insurance which is appropriate for that purpose.

You acknowledge that during Relay For Life both your person and your property shall be at your own risk. You understand and accept that the organisers and Cancer Council are not responsible for any loss or damage to personal belongings and that vehicles are parked at the owner’s own risk.

You understand that Cancer Council will not supervise Youth Participants and that Youth Participants must arrange to be supervised by an adult. 

Indemnity

You will indemnify, keep indemnified and hold harmless Cancer Council and all Relay For Life sponsors and organisers, as well as their officers, employees, volunteers, agents and representatives, from any and all loss, damage, cost or expense in connection any claim arising from your participation in or involvement with Relay For Life or any breach of these Terms and Conditions by you; and publication or supply of any materials (as defined in the Media Consent and Provision of Materials clause below) by you.

Release and Exclusion of Cancer Council's Liability

To the maximum extent permitted by law:

  • you fully and irrevocably exclude and release Cancer Council and all Relay For Life sponsors and organisers, as well as their directors, officers, employees, volunteers, agents and representatives, from all liability for any loss, damage, cost or expense (whether in negligence, contract, under statute or otherwise) suffered by you as a consequence of my involvement in Relay For Life, including in relation to death and personal injury;
  • all conditions, warranties, guarantees, rights, remedies, liabilities or other terms implied or conferred by statute, custom, or the general law that impose any liability or obligation on Cancer Council or Relay For Life sponsors or organisers (or their directors, officers, employees, volunteers, agents and representatives) are excluded (including consumer guarantees to the extent such exclusions are permitted under the law);
  • neither Cancer Council nor any Relay For Life sponsor or organiser (nor any of their directors, officers, employees, volunteers, agents and representatives) will be liable to you, or any other person in contract, tort (including negligence) or otherwise for any loss, damage, cost or expense of any kind (including direct, indirect or consequential losses, damages, costs and expenses) suffered or incurred by you, or any other person in connection with Relay For Life; and
  • in any circumstances where the above exclusions (or any of them) are held by a court to be ineffective or unenforceable for any reason whatsoever, Cancer Council's liability to you and to any other person is limited (at its option) to resupplying, repairing or replacing the service to you or the payment of the cost of supplying the service to you again.

Refunds Policy

Registration payments and sponsorships of participants are not refundable for any reason. If you are unable or unwilling to participate in Relay For Life, or if the Relay For Life is modified or terminated for any reason, registration payments will be deemed to be donations to Cancer Council for which a tax-deductible receipt will be issued upon request. However, Cancer Council is willing to consider requests to transfer registration fees to future events on a case-by-case basis. Should you have made an error whilst registering or donating or wish to request a transfer to a future event please contact your local Cancer Council office for assistance.

Public Venue and Persons Giving Directions

Relay For Life is a public event held on premises or property made available for community events. As such, the agreement to participate means that you also agree to be bound by the rules and regulations that may apply to the premises or property where the Relay For Life is to be held. You also agree to follow the directions of anyone authorised to give directions whilst you are on the said premises or property. This includes directions not to participate, or to leave the premises or property where Relay For Life is held.

Behaviour

You agree to show respect and consideration for other participants in the event. You agree to abide by the venue rules concerning activities, coarse language, privacy, and noise. You acknowledge and agree that Relay For Life is a non-smoking event. You must obey all applicable laws at all time while participating in Relay For Life.

You also agree that you will abide by the decision of the local organisers of Relay For Life about whether alcohol is permitted to be consumed at the venue. You also agree that if alcohol is permitted, that you will not cause, permit or allow any such alcohol to be supplied to any minor. You acknowledge that Relay For Life is an animal free event, except for animals that are companions for people with visual impairments.

You acknowledge that Relay For Life is an event that may involve minors. You warrant that you/ are not a person recorded on the Australian National Child Offender Register.

Media Consent and Provision of Materials

You acknowledge that in the course of Relay For Life, photographs, images, film or audio recordings may be taken of you, either alone or with others. If you post photographs, images, film, audio recordings, text or artwork (“materials”) on social media, share that content with Cancer Council using hashtags or tag Cancer Council in the post, or otherwise provide any materials to Cancer Council, you will ensure that:

  • you own the intellectual property in those materials or have the permission of the owner of the intellectual property for Cancer Council (and its assignees and licensees) to use such items;
  • the material is not defamatory or a malicious falsehood in relation to any product, service, person or corporation;
  • the material is not a ‘passing off’ of any product or service and does not constitute unfair competition;
  • the material does not infringe any intellectual property right including, but not limited to, trademarks, service marks or business names (whether registered or unregistered), confidential information and copyright; and
  • the material does not infringe any applicable laws including, but not limited to, the Australian Competition and Consumer Laws.

You agree to Cancer Council and its assignees and licensees using photographs, images, film, audio recordings, text, or artwork taken of you and materials provided by you (either complete or in part) for any purpose (including publicity, merchandising, editorial, education, fundraising) in any country and in any type of media without qualification (e.g. newspapers, magazines, social media, other print publications, radio and television broadcasts, websites, webinars, podcasts and vodcasts) and in perpetuity. You agree to the use of your name in conjunction with any photographs, images, film or audio recordings of or quotes from you . You also agree that the photographs, images, film, audio recordings, text or artwork taken of you and materials provided by you may be used by third party media organisations in connection with the reporting of Relay For Life.

Shipping and delivery

Cancer Council will distribute any merchandise purchased as part of your registration either at the Relay For Life you have registered for, at an Information Session about your Relay For Life prior to the event, or by post. Should you have any queries please contact your local Cancer Council office for assistance.

Pandemic and Communicable Disease Health Management

You agree to adhere to all public health rules and regulations notified to you by your local, state or federal Government, other regulatory body or the Relay For Life event venue.

If you are registering for Relay For Life on behalf of a group, as the team captain, you are responsible for knowing the contact details of all attendees in your group. In the event you are contacted directly by the Government (including a government health department) for the purposes of contact tracing, you must:   

  1. make the contact details of your group available to the Government (if you have the consent of each group member to do so); or 
  2. contact each member of your group, and request that they provide their contact details to the Government directly. 

All attendees in your group, including yourself, must commit to stopping the spread of COVID-19. If at the time of the Relay For Life event, either you or any other members of your group are feeling unwell or are subject to a self-quarantine or self-isolation period, you agree not to attend the event.

Fundraising and the Law

Basic obligations of the Charities Act which you as a Community Fundraiser must adhere to are:

  • Money raised and the details of your actual income and expenditure must be returned to CCT within four weeks of the fundraiser/event.

  • The fundraiser/event must meet requirements of relevant laws and regulations. Please contact the Community Fundraising Officer in your region (Hobart, Launceston or Devonport) if you need direction or guidance in this area.

  • The financial aspects, fundraising, raffles, record keeping and management of the fundraiser/event are the responsibility of the Community Fundraiser, and as a result, the Community Fundraiser must comply with the Charities Act (for more information please go to Consumer, Building and Occupational Services, Tasmania; https://www.cbos.tas.gov.au/topics/clubs-fundraising/charities

VIC RFL Terms of Participation 


Participation Terms and Conditions

All participants in Relay For Life must accept these terms and conditions (“Terms and Conditions”) prior to their participation in Relay For Life. If you are under the age of 18, you must ensure that these Terms and Conditions are accepted by your parent or guardian on your behalf. By participating in the event you are also accepting the Fundraising Guidelines that apply in the State or Territory in which you are conducting your fundraising event; the Privacy Collection Statement; and any other documents provided to you in your welcome pack, and you agree to comply with them. Where relevant these Terms and Conditions will also apply to spectators and visitors at Relay For Life events and to donors and supporters of participants.

Definitions and Interpretation

“Relay For Life” includes not only the Relay For Life event, but all other activities relating to Relay For Life, whether occurring before, during or after the Relay For Life event, and whether organised by Cancer Council or any other person.

“Cancer Council”, “we”, “us” or “our” means the Cancer Council in the State or Territory in which you are participating in Relay For Life. Full details of Cancer Council Australia’s State and Territory members are available here: https://www.cancer.org.au/about-us/about-cancer-council.

“You” means all adult participants, all Youth Participants and any parent or guardian accepting these Terms and Conditions on behalf of a Youth Participant.

“Youth Participants” means participants under the age of 18.

If any of part of these Terms and Conditions is unenforceable, illegal or void, then you agree that that part must be read down the minimum necessary to allow it to be enforceable whilst preserving as close as is possible the purpose of that part. If that part cannot be read down, it is severed, and the rest of these Terms and Conditions remain in force.

Risk Notice and Voluntary Assumption of Risk

You understand and agree that you participate in Relay For Life at your own risk.

Relay For Life is an event that involves the inherent risks of harm associated with physical exertion. Some of those risks include injury due to slippery or uneven surfaces, obstacles, trip hazards, overcrowding, collision with objects or people and the effects of heat, cold, dehydration and exhaustion. In rainy, windy or other inclement weather conditions, tents, marquees or other structures may collapse or become unsecured from the ground, potentially resulting in injury. Further risks may be associated with parts of Relay For Life that may occur at night.

The above is not an exhaustive list of all risks inherent in your participation in Relay For Life.  There may be risks that are not known or reasonably foreseeable at this time.

Cancer Council recommends that you consult a doctor before participating in Relay For Life, particularly if you have ever experienced a heart condition, stroke, unexplained chest pains, faintness, dizziness, shortness of breath, severe asthma, diabetes, muscle, joint or bone problems or any other medical conditions that may make it dangerous for you to participate in Relay For Life. Regardless of whether you have consulted a doctor, you agree that you are aware of the risks involved and you voluntarily assume those risks (including any arising from the negligence of Cancer Council).

You warrant that you have no known medical conditions or disabilities that may be incompatible with your safe participation in Relay For Life. You warrant that you are in proper physical and mental condition to participate in Relay For Life. You consent to medical care and transportation in order to obtain treatment in the event of injury to your during the event, as volunteers or medical professionals may deem appropriate. You understand that these Terms and Conditions extend to full release and exclusion for any liability arising out of or in any way connected with the medical treatment and transportation provided in the event of an emergency and/or injury to me.

You understand that Cancer Council has obtained no personal accident insurance or any other insurance covering your participation in Relay For Life and it is your responsibility to obtain any and all insurance which is appropriate for that purpose.

You acknowledge that during Relay For Life both your person and your property shall be at your own risk. You understand and accept that the organisers and Cancer Council are not responsible for any loss or damage to personal belongings and that vehicles are parked at the owner’s own risk.

You understand that Cancer Council will not supervise Youth Participants and that Youth Participants must arrange to be supervised by an adult. 

Indemnity

You will indemnify, keep indemnified and hold harmless Cancer Council and all Relay For Life sponsors and organisers, as well as their officers, employees, volunteers, agents and representatives, from any and all loss, damage, cost or expense in connection any claim arising from your participation in or involvement with Relay For Life or any breach of these Terms and Conditions by you; and publication or supply of any materials (as defined in the Media Consent and Provision of Materials clause below) by you.

Release and Exclusion of Cancer Council's Liability

To the maximum extent permitted by law:

  • you fully and irrevocably exclude and release Cancer Council and all Relay For Life sponsors and organisers, as well as their directors, officers, employees, volunteers, agents and representatives, from all liability for any loss, damage, cost or expense (whether in negligence, contract, under statute or otherwise) suffered by you as a consequence of my involvement in Relay For Life, including in relation to death and personal injury;
  • all conditions, warranties, guarantees, rights, remedies, liabilities or other terms implied or conferred by statute, custom, or the general law that impose any liability or obligation on Cancer Council or Relay For Life sponsors or organisers (or their directors, officers, employees, volunteers, agents and representatives) are excluded (including consumer guarantees to the extent such exclusions are permitted under the law);
  • neither Cancer Council nor any Relay For Life sponsor or organiser (nor any of their directors, officers, employees, volunteers, agents and representatives) will be liable to you, or any other person in contract, tort (including negligence) or otherwise for any loss, damage, cost or expense of any kind (including direct, indirect or consequential losses, damages, costs and expenses) suffered or incurred by you, or any other person in connection with Relay For Life; and
  • in any circumstances where the above exclusions (or any of them) are held by a court to be ineffective or unenforceable for any reason whatsoever, Cancer Council's liability to you and to any other person is limited (at its option) to resupplying, repairing or replacing the service to you or the payment of the cost of supplying the service to you again.

Refunds Policy

We recognise that we are operating in unique circumstances at the moment. With that in mind, registered participants will have the following options regarding refunds:

  1. If you are unable or unwilling to participate in Relay For Life, or if the Relay For Life is modified or terminated for any reason (not COVID related), registration payments will be transferred to the new date in the future (this will be the default position and will happen automatically if we need to move an event date) or can be deemed a donation at your request
  2. Should a participant have COVID-19 like symptoms, have COVID-19 or be a close contact of a COVID-19 case, we encourage you to be responsible and not attend the event. If you are affected in these circumstances or a government health order prevents you from attending, a refund of registration fees can be made on request (less a $2 processing fee).
    To process a refund in this situation please email relayforlife@cancervic.org.au prior to the start of your event.
  3. If the event is postponed or cancelled due to COVID-19 or restrictions placed by the government prevent the staging of the event and entrants are not able to take part, you can choose to:
    *Transfer your registration to the new date (this will be the default position and will happen automatically if we do not hear from you)
    *Donate your registration fee to Cancer Council or
    *Request a refund. In this instance, please email relayforlife@cancervic.org.au with details of the postponed/cancelled event.

Should you have made an error whilst registering or donating or wish to request a transfer or refund, please contact your local Cancer Council office for assistance.

Public Venue and Persons Giving Directions

Relay For Life is a public event held on premises or property made available for community events. As such, the agreement to participate means that you also agree to be bound by the rules and regulations that may apply to the premises or property where the Relay For Life is to be held. You also agree to follow the directions of anyone authorised to give directions whilst you are on the said premises or property. This includes directions not to participate, or to leave the premises or property where Relay For Life is held.

Behaviour

You agree to show respect and consideration for other participants in the event. You agree to abide by the venue rules concerning activities, coarse language, privacy, and noise. You acknowledge and agree that Relay For Life is a non-smoking event. You must obey all applicable laws at all time while participating in Relay For Life.

You also agree that you will abide by the decision of the local organisers of Relay For Life about whether alcohol is permitted to be consumed at the venue. You also agree that if alcohol is permitted, that you will not cause, permit or allow any such alcohol to be supplied to any minor. You acknowledge that Relay For Life is an animal free event, except for animals that are companions for people with visual impairments.

You acknowledge that Relay For Life is an event that may involve minors. You warrant that you/ are not a person recorded on the Australian National Child Offender Register.

Media Consent and Provision of Materials

You acknowledge that in the course of Relay For Life, photographs, images, film or audio recordings may be taken of you, either alone or with others. If you post photographs, images, film, audio recordings, text or artwork (“materials”) on social media, share that content with Cancer Council using hashtags or tag Cancer Council in the post, or otherwise provide any materials to Cancer Council, you will ensure that:

  • you own the intellectual property in those materials or have the permission of the owner of the intellectual property for Cancer Council (and its assignees and licensees) to use such items;
  • the material is not defamatory or a malicious falsehood in relation to any product, service, person or corporation;
  • the material is not a ‘passing off’ of any product or service and does not constitute unfair competition;
  • the material does not infringe any intellectual property right including, but not limited to, trademarks, service marks or business names (whether registered or unregistered), confidential information and copyright; and
  • the material does not infringe any applicable laws including, but not limited to, the Australian Competition and Consumer Laws.

You agree to Cancer Council and its assignees and licensees using photographs, images, film, audio recordings, text, or artwork taken of you and materials provided by you (either complete or in part) for any purpose (including publicity, merchandising, editorial, education, fundraising) in any country and in any type of media without qualification (e.g. newspapers, magazines, social media, other print publications, radio and television broadcasts, websites, webinars, podcasts and vodcasts) and in perpetuity. You agree to the use of your name in conjunction with any photographs, images, film or audio recordings of or quotes from you . You also agree that the photographs, images, film, audio recordings, text or artwork taken of you and materials provided by you may be used by third party media organisations in connection with the reporting of Relay For Life.

Shipping and delivery

Cancer Council will distribute any merchandise purchased as part of your registration either at the Relay For Life you have registered for, at an Information Session about your Relay For Life prior to the event, or by post. Should you have any queries please contact your local Cancer Council office for assistance.

Pandemic and Communicable Disease Health Management

You agree to adhere to all public health rules and regulations notified to you by your local, state or federal Government, other regulatory body or the Relay For Life event venue.

If you are registering for Relay For Life on behalf of a group, as the team captain, you are responsible for knowing the contact details of all attendees in your group. In the event you are contacted directly by the Government (including a government health department) for the purposes of contact tracing, you must:   

  1. make the contact details of your group available to the Government (if you have the consent of each group member to do so); or 
  2. contact each member of your group, and request that they provide their contact details to the Government directly. 

All attendees in your group, including yourself, must commit to stopping the spread of COVID-19. If at the time of the Relay For Life event, either you or any other members of your group are feeling unwell or are subject to a self-quarantine or self-isolation period, you agree not to attend the event.

WA 2022 RFL Terms of Participation 

Participation Terms and Conditions

All participants in Relay For Life must accept these terms and conditions (“Terms and Conditions”) prior to their participation in Relay For Life. If you are under the age of 18, you must ensure that these Terms and Conditions are accepted by your parent or guardian on your behalf. By participating in the event you are also accepting the Fundraising Guidelines that apply in the State or Territory in which you are conducting your fundraising event; the Privacy Collection Statement; and any other documents provided to you in your welcome pack, and you agree to comply with them. Where relevant these Terms and Conditions will also apply to spectators and visitors at Relay For Life events and to donors and supporters of participants.

Definitions and Interpretation

“Relay For Life” includes not only the Relay For Life event, but all other activities relating to Relay For Life, whether occurring before, during or after the Relay For Life event, and whether organised by Cancer Council or any other person.

“Cancer Council”, “we”, “us” or “our” means the Cancer Council in the State or Territory in which you are participating in Relay For Life. Full details of Cancer Council Australia’s State and Territory members are available here: https://www.cancer.org.au/about-us/about-cancer-council.

“You” means all adult participants, all Youth Participants and any parent or guardian accepting these Terms and Conditions on behalf of a Youth Participant.

“Youth Participants” means participants under the age of 18.

If any of part of these Terms and Conditions is unenforceable, illegal or void, then you agree that that part must be read down the minimum necessary to allow it to be enforceable whilst preserving as close as is possible the purpose of that part. If that part cannot be read down, it is severed, and the rest of these Terms and Conditions remain in force.

Risk Notice and Voluntary Assumption of Risk

You understand and agree that you participate in Relay For Life at your own risk.

Relay For Life is an event that involves the inherent risks of harm associated with physical exertion. Some of those risks include injury due to slippery or uneven surfaces, obstacles, trip hazards, overcrowding, collision with objects or people and the effects of heat, cold, dehydration and exhaustion. In rainy, windy or other inclement weather conditions, tents, marquees or other structures may collapse or become unsecured from the ground, potentially resulting in injury. Further risks may be associated with parts of Relay For Life that may occur at night.

The above is not an exhaustive list of all risks inherent in your participation in Relay For Life.  There may be risks that are not known or reasonably foreseeable at this time.

Cancer Council recommends that you consult a doctor before participating in Relay For Life, particularly if you have ever experienced a heart condition, stroke, unexplained chest pains, faintness, dizziness, shortness of breath, severe asthma, diabetes, muscle, joint or bone problems or any other medical conditions that may make it dangerous for you to participate in Relay For Life. Regardless of whether you have consulted a doctor, you agree that you are aware of the risks involved and you voluntarily assume those risks (including any arising from the negligence of Cancer Council).

You warrant that you have no known medical conditions or disabilities that may be incompatible with your safe participation in Relay For Life. You warrant that you are in proper physical and mental condition to participate in Relay For Life. You consent to medical care and transportation in order to obtain treatment in the event of injury to your during the event, as volunteers or medical professionals may deem appropriate. You understand that these Terms and Conditions extend to full release and exclusion for any liability arising out of or in any way connected with the medical treatment and transportation provided in the event of an emergency and/or injury to me.

You understand that Cancer Council has obtained no personal accident insurance or any other insurance covering your participation in Relay For Life and it is your responsibility to obtain any and all insurance which is appropriate for that purpose.

You acknowledge that during Relay For Life both your person and your property shall be at your own risk. You understand and accept that the organisers and Cancer Council are not responsible for any loss or damage to personal belongings and that vehicles are parked at the owner’s own risk.

You understand that Cancer Council will not supervise Youth Participants and that Youth Participants must arrange to be supervised by an adult. 

Indemnity

You will indemnify, keep indemnified and hold harmless Cancer Council and all Relay For Life sponsors and organisers, as well as their officers, employees, volunteers, agents and representatives, from any and all loss, damage, cost or expense in connection any claim arising from your participation in or involvement with Relay For Life or any breach of these Terms and Conditions by you; and publication or supply of any materials (as defined in the Media Consent and Provision of Materials clause below) by you.

Release and Exclusion of Cancer Council's Liability

To the maximum extent permitted by law:

  • you fully and irrevocably exclude and release Cancer Council and all Relay For Life sponsors and organisers, as well as their directors, officers, employees, volunteers, agents and representatives, from all liability for any loss, damage, cost or expense (whether in negligence, contract, under statute or otherwise) suffered by you as a consequence of my involvement in Relay For Life, including in relation to death and personal injury;
  • all conditions, warranties, guarantees, rights, remedies, liabilities or other terms implied or conferred by statute, custom, or the general law that impose any liability or obligation on Cancer Council or Relay For Life sponsors or organisers (or their directors, officers, employees, volunteers, agents and representatives) are excluded (including consumer guarantees to the extent such exclusions are permitted under the law);
  • neither Cancer Council nor any Relay For Life sponsor or organiser (nor any of their directors, officers, employees, volunteers, agents and representatives) will be liable to you, or any other person in contract, tort (including negligence) or otherwise for any loss, damage, cost or expense of any kind (including direct, indirect or consequential losses, damages, costs and expenses) suffered or incurred by you, or any other person in connection with Relay For Life; and
  • in any circumstances where the above exclusions (or any of them) are held by a court to be ineffective or unenforceable for any reason whatsoever, Cancer Council's liability to you and to any other person is limited (at its option) to resupplying, repairing or replacing the service to you or the payment of the cost of supplying the service to you again.

Refunds Policy

Registration payments and sponsorships of participants are not refundable for any reason. If you are unable or unwilling to participate in Relay For Life, or if the Relay For Life is modified or terminated for any reason, registration payments will be deemed to be donations to Cancer Council for which a tax-deductible receipt will be issued upon request. However, Cancer Council is willing to consider requests to transfer registration fees to future events on a case-by-case basis. Should you have made an error whilst registering or donating or wish to request a transfer to a future event please contact your local Cancer Council office for assistance.

Public Venue and Persons Giving Directions

Relay For Life is a public event held on premises or property made available for community events. As such, the agreement to participate means that you also agree to be bound by the rules and regulations that may apply to the premises or property where the Relay For Life is to be held. You also agree to follow the directions of anyone authorised to give directions whilst you are on the said premises or property. This includes directions not to participate, or to leave the premises or property where Relay For Life is held.

Behaviour

You agree to show respect and consideration for other participants in the event. You agree to abide by the venue rules concerning activities, coarse language, privacy, and noise. You acknowledge and agree that Relay For Life is a non-smoking event. You must obey all applicable laws at all time while participating in Relay For Life.

You also agree that you will abide by the decision of the local organisers of Relay For Life about whether alcohol is permitted to be consumed at the venue. You also agree that if alcohol is permitted, that you will not cause, permit or allow any such alcohol to be supplied to any minor. You acknowledge that Relay For Life is an animal free event, except for animals that are companions for people with visual impairments.

You acknowledge that Relay For Life is an event that may involve minors. You warrant that you/ are not a person recorded on the Australian National Child Offender Register.

Media Consent and Provision of Materials

You acknowledge that in the course of Relay For Life, photographs, images, film or audio recordings may be taken of you, either alone or with others. If you post photographs, images, film, audio recordings, text or artwork (“materials”) on social media, share that content with Cancer Council using hashtags or tag Cancer Council in the post, or otherwise provide any materials to Cancer Council, you will ensure that:

  • you own the intellectual property in those materials or have the permission of the owner of the intellectual property for Cancer Council (and its assignees and licensees) to use such items;
  • the material is not defamatory or a malicious falsehood in relation to any product, service, person or corporation;
  • the material is not a ‘passing off’ of any product or service and does not constitute unfair competition;
  • the material does not infringe any intellectual property right including, but not limited to, trademarks, service marks or business names (whether registered or unregistered), confidential information and copyright; and
  • the material does not infringe any applicable laws including, but not limited to, the Australian Competition and Consumer Laws.

You agree to Cancer Council and its assignees and licensees using photographs, images, film, audio recordings, text, or artwork taken of you and materials provided by you (either complete or in part) for any purpose (including publicity, merchandising, editorial, education, fundraising) in any country and in any type of media without qualification (e.g. newspapers, magazines, social media, other print publications, radio and television broadcasts, websites, webinars, podcasts and vodcasts) and in perpetuity. You agree to the use of your name in conjunction with any photographs, images, film or audio recordings of or quotes from you . You also agree that the photographs, images, film, audio recordings, text or artwork taken of you and materials provided by you may be used by third party media organisations in connection with the reporting of Relay For Life.

Shipping and delivery

Cancer Council will distribute any merchandise purchased as part of your registration either at the Relay For Life you have registered for, at an Information Session about your Relay For Life prior to the event, or by post. Should you have any queries please contact your local Cancer Council office for assistance.

Pandemic and Communicable Disease Health Management

You agree to adhere to all public health rules and regulations notified to you by your local, state or federal Government, other regulatory body or the Relay For Life event venue.

If you are registering for Relay For Life on behalf of a group, as the team captain, you are responsible for knowing the contact details of all attendees in your group. In the event you are contacted directly by the Government (including a government health department) for the purposes of contact tracing, you must:   

  1. make the contact details of your group available to the Government (if you have the consent of each group member to do so); or 
  2. contact each member of your group, and request that they provide their contact details to the Government directly. 

All attendees in your group, including yourself, must commit to stopping the spread of COVID-19. If at the time of the Relay For Life event, either you or any other members of your group are feeling unwell or are subject to a self-quarantine or self-isolation period, you agree not to attend the event.

General terms and conditions

About Relay For Life

This website and service is provided by Cancer Council for the purposes of participating and or donating to Cancer Council via our Relay For Life events.

Prices are in Australian dollars and include all taxes and charges

All prices displayed are in Australian dollars only (and include all appropriate shipping/handling charges and taxes).

Refunds policy

Cancer Council do not offer refunds and our general policy is to treat your money as a donation. Should you have made an error whilst registering or donating please contact  your local Cancer Council office for assistance.

Storage of credit card information

We use Secure Socket Layer (SSL) certificates, which is the industry standard for encrypting your credit card and debit card numbers, your name and address so that it cannot be viewed by any third party over the internet.  Your financial information is encrypted on our servers and access to this information is restricted to authorised Cancer Council employees only. Cancer Council is compliant with the Payment Card Industry Data Security Standards (PCI DSS).

Website usage information and cookies

When you access our website, we may use software embedded in our website (such as Javascript) and we may place small data files (or cookies) on your computer or other device to collect information about which pages you view and how you reach them, what you do when you visit a page, the length of time you remain on the page and how we perform in providing content to you.  Our website may use Google Analytics features, which tracks your internet usage and discloses this to other members of the Google Ad network.

A cookie does not identify individuals personally, but it does identify computers.  You can set your browser to notify you when you receive a cookie and this will provide you with an opportunity to either accept or reject it in each instance. You can also opt out of Google Analytics by clicking on Ad Settings.

We collect an IP address from all visitors to our site. An IP address is a number that is automatically assigned to your computer when you use the internet. We use IP addresses to help diagnose problems with our server, administer our site, analyse trends, track users movements, gather broad demographic information for aggregate use in order for us to improve the site and deliver customised, personalised content. IP addresses are not linked to personally identifiable information.

Use of the website

This website is provided "as is", and we give no express warranties of any kind  relating in any way to the website, including (i) warranties as to merchantability or fitness for a particular purpose; or (ii) a warranty that your access to or use of the website will be uninterrupted or error free, or that the website (including its content), or any emails received from Cancer Council, will be free from viruses (and, to this end, you should protect your software and systems by installing and implementing your own virus, security and system checks).

Other websites

This website may contains links to other websites. Please note that when you click on one of these links, you are entering another website for which Cancer Council has no responsibility. We encourage you to read the privacy statements on all such websites as their policies may be different than ours.

Privacy

Your Personal Information is being or has been collected by the Cancer Council to facilitate services or products requested by you and/or to keep you informed about Cancer Council related activities.  We may send you information about programs, products, services, fundraising or other activities which we think may interest you.  Your Personal Information may be provided to third parties where required by law or so that such third parties may provide Cancer Council with services.  In so doing your Personal Information may be disclosed to overseas recipients.  Please refer to our Privacy Policy (which is available on the relevant Cancer Council website as listed at the link below or on request by calling 13 11 20) for further details. By providing your information to us you consent to your information being disclosed or used for this purpose.  We will take reasonable steps to ensure that such third parties deal with your information appropriately and only for Cancer Council purposes.  Please refer to our Privacy Policy, or details in the relevant communication, if you wish to unsubscribe.  Our Privacy Policy also explains how you can contact us to access and correct your personal information or make a privacy complaint.

By emailing photographs, images, film, audio recordings, text or artwork to Cancer Council or sharing, that content on social media with Cancer Council using hashtags or tagging Cancer Council in the post, I agree to Cancer Council and its assignees and licensees using these photographs, images, film, audio recordings, text, or artwork (either complete or in part)for any purpose (including publicity, merchandising, editorial, education, fundraising) in any country and in any type of media without qualification (e.g. newspapers, magazines, social media, other print publications, radio and television broadcasts, websites, webinars, podcasts and vodcasts) and in perpetuity. I will ensure that I own the intellectual property in those items or have the permission of the owner of the intellectual property for Cancer Council (and its assignees and licensees) to use such items.

“Cancer Council”, “we”, “us” or “our” means Cancer Council Australia or the Cancer Council in the State or Territory in which you are participating in the fundraising activity, or in your State or Territory of residence (as applicable).  Full details of Cancer Council Australia and its State and Territory members are available here: https://www.cancer.org.au/about-us/about-cancer-council.